Conditions for use of Archival Records

Research Ticket

A current SRO Research Ticket needs to be held by a researcher before access to State Records Office material can be granted. As the SRO now operates a research Reading Room jointly on the 3rd floor of the State Library, a joint researcher card is currenlty being devised for future Reading Room clients. SRO clients will still need to be registered online, to enable the ordering of State Archives online. 

Restricted access

If access to any records is restricted this will be noted on the online catalogue and in the finding aids. Staff will advise researchers of the appropriate access application procedure.

Retrievals

A call slip or online request must be completed for each item (including volumes and part files) by 4pm for retrieval the following day. There is a general limit of 10 items per researcher (5 items onsite and 5 items offsite) per working day. Retrievals occur once a day and items are available at 11am. Offsite retrievals occur on the business day following the request.

Conditions of use

Researchers are asked to respect the physical integrity of the records while handling them. These records are unique and cannot be replaced. Failure to comply with these conditions may result in access to records being withdrawn.

  • Lead pencils only are allowed in the Reading Room.
  • Records are not to be marked or damaged. Do not use rubber finger stalls or lick your fingers to turn pages. Do not flick through pages.
  • Loose papers in files must be left in the order in which you received them. Do not remove pages for photocopying or rearrange the records.
  • Use book pillows for volumes
  • No pens or markers.
  • Do not use post-it notes or other sticky markers or labels.
  • No food or drink are allowed in the Reading Room.
  • No bags are allowed in the Reading Room. Lockers are provided.
  • Mobile phones should be turned off or placed on silent.
  • Researchers agree to protect the privacy of individuals by judiciously using information located in the records held by the State Records Office.

Copying

Copying of material is allowed under the private study and research provisions of the Copyright Act.

End of use

When researchers have no further use for the records, the records should be handed to a staff member in the Reading Room. The call slip, marked "Finished" or with the name on the tag end scored through, should be returned with the item.

REMEMBER: YOU MUST USE PENCIL.

THESE RECORDS ARE HELD IN TRUST FOR FUTURE GENERATIONS. YOUR CARE WILL ENSURE THEIR CONTINUED PRESERVATION.

updated 2 Sept 2020