Recordkeeping Publications

The State Records Office of Western Australia (SRO) issues a number of publications to assist staff in State and Local Government organizations with the proper management and disposal of State records.

While publications are developed primarily for use in the public sector, they can also be of value to those working the private sector.

Advice on Cloud Computing

The Australasian Digital Recordkeeping Initiative (ADRI) has launched a product to assist in managing risks in an emerging technological environment and help protect the integrity of official records. It is a set of guidelines that provide Advice on managing the recordkeeping risks associated with cloud computing.

Cloud computing is an increasingly common business practice, which provides new opportunities and challenges for storing digital records. Often cloud computing is an internet service where data is stored by a service provider which may be onshore, or outside of Australia and New Zealand territory borders. It is highly recommended that providers used for data storage and relevant backups are drawn from within Australian borders.

The State Records Office strongly recommends that goverment organisations conduct a full risk assessment prior to engaging cloud services.

Directions for Keeping State Archives Awaiting Transfer

To provide clarity on best practice so as to minimise harm to Government archives until such time as they can be transferred to a central archival repository, the Directions for keeping State archives awaiting transfer to the State Archives Collection are provided to assist State organizations to make the best arrangements possible, within their resources, for the safe storage of State archives.

Other Recordkeeping Publications

The following recordkeeping publications are also available from the State Records Office:

Rescinded Publications

The following publications have been rescinded and replaced by current SRO Standards, Guidelines and Information Sheets:

  • Records Disposal: A Handbook for Government Agencies (2000)
  • How to Design a Records Management Procedure Manual (1995)
  • Policies and Standards Manual (launched 1992)*

*Public Records Policy 5: Mail Management, is currently under review.  For further information on rescinded publications, please contact the State Information Management Services Team on 9427 3661 or email

Further Information

For any queries relating to publications, contact the State Records Office by telephone on (08) 9427 3661, by fax on (08) 9427 3638, or via email at


Last updated 6 April 2017