Machinery of Government – Agency websites

Western Australian Legal Deposit legislation does not yet apply to ‘internet documents’ such as websites. 
However, the State Library of Western Australia, in discussion with the National Library of Australia, is keen to preserve these resources. 
 
The State Library of Western Australia has provided the National Library of Australia the URLs of all the government organizations subject to the Machinery of Government (MOG) structural changes.
The intention is that the National Library will run a harvest of all the seed URLs and subdomains using a Heritrix crawl on 20 June 2017.
 
This data will be imported into the Australian Government Web Archive. However, it may be some time before it is possible to provide access to the archived website. 
This crawl will not archive other web content such as social media (Facebook, Twitter, Instagram, YouTube, etc.) and therefore, it is the individual agency’s responsibility to capture social media relevant to business operations.
 
In addition, prior to 30 June 2017, all MOG agencies should create a copy of their website/s for ongoing reference, business and evidential needs.
If required, a number of open source programs are available to create such copies of your website, such as HTTrack .
A copy of your organisation’s website/s for recordkeeping purposes must to be retained in accordance with the General Disposal Authority for State Government Information and the State Records Act 2000.
 
This checklist outlines, among other things, the ICT requirements for the approval of the new domain name and other activities related to websites.
 
Please contact the State Records Office for advice or consultation on MOG structural changes relating to recorded information, on 9427 3661 or sro@sro.wa.gov.au .
 
 
 
Cathrin Cassarchis 
State Archivist and Executive Director State Records