Information Statement

Freedom of Information


The Western Australian Freedom of Information Act 1992 (FOI Act), provides for public access to government documents (subject to some limitations).  It also requires government agencies to make available details about the kinds of documents they hold; and enables the public to ensure that any personal information held by agencies is “accurate, complete, up to date and not misleading”.

It is the aim of the State Records Office to make information available promptly and to assist the public to effectively complete applications that comply with the FOI Act.

The State Records Office is the administrative arm of the State Records Commission and manages the Commission's records.

State Records Office or State Records Commission information subject to a Freedom of Information (FOI) request, regardless of its disposal status, will be identified and retained until action on the request and any subsequent reviews, by the Information Commissioner or the Supreme Court, are completed.

Structure and functions of the State Records Office and the State Records Commission

 

For information about the structure and functions of the State Records Office see the About Us page of this website and for the State Records Commission see the State Records Commission page of this website.

Documents held by the State Records Office


The types of documents held by the State Records Office include:

  • Access to Memory (Atom) Archival Collection Catalogue
  • Annual Reports
  • Collection Guides
  • Finding Aids and Indexes
  • Information Sheets
  • Published Disposal Authorities
  • Recordkeeping Policy and Standards
  • Recordkeeping Publications
  • State Records Commission minutes

This information is available via this website, at no cost.

The State Records Office holds a small collection of published materials for reference purposes.  Access to these materials is available to the public via the Search Room on the ground floor.

The State Archives Collection, as defined by section 35 of the State Records Act 2000 (the Act), is outlined in the Archive Collection page of this website and access to the Collection is in accordance with the Act.

Corporate Information, used for business activity, retained in hard copy and digital format includes:

  • Administration Files
  • Archival Services Advice and Preservation Files
  • Client Databases
  • Government Loans Management Files
  • Government Recordkeeping Services Appraisal and Advice files
  • Government Training Files
  • Online Retention and Disposal Application Database
  • Recordkeeping Planning Files
  • State Records Commission Records

FOI Access Arrangements


FOI applications for State Records Office corporate information should be lodged with the FOI Coordinator at the Department of Local Government, Sport and Cultural Industries (DLGSC).  The Coordinator will ensure that advice is provided to assist with the application within 45 days.

The FOI Coordinator can be contacted by the following:

  • in writing to PO Box 8349, Perth Business Centre WA 6849;
  • by telephone on (08) 6552 7300; or
  • by email at foi@dlgsc.wa.gov.au.

More Information


Refer to the DLGSC Website for more information on Freedom of Information, or contact the FOI Coordinator as above.

 

 

Updated 18 December 2018